Pegasystems Inc. (PEGA) has announced a new research that reveals how ineffective software and poor processes are hindering productivity for many workers. In a study of live desktop activity, the results showed employees are forced to switch between up to 35 job-critical applications nearly once a minute – or more than 1,100 times every day – adding unnecessary complexity that reduces efficiency and frustrates workers.
Pega studies 5 million hours of desktop activity, finds “virtual swivel chair” effect can bring productivity to a standstill.
Pega analyzed nearly 5 million hours of desktop activity of operational support employees – who primarily perform routine back office, data entry, or contact center tasks – at Global 2000 companies from January to September 2018. The data revealed areas blocking employees from achieving optimal productivity and job satisfaction.
Inefficient applications and processes block employees from achieving optimal productivity.
The study found workers are saddled with too many of these disconnected apps, leading to poor processes, increased errors, and wasted actions that could otherwise be automated.
· On average, workers perform 134 ‘copy and paste’ actions each day – highlighting how often employees must switch between applications using same data to complete a task.
· Only 28 percent of active work time is spent in these structured applications versus free-form software like spreadsheets or word processing apps, suggesting that structured applications aren’t adequate enough to do the job alone.
· Workers check their email 10 times per hour, or once every six minutes, throughout the course of their day.
· Employees spend 13 percent of their time in email, of which only 23 percent is spent on value-generating work.
· People who work longer shifts typically make nine percent more errors than those on shorter shifts, demonstrating how attention spans drift over a long work day.
“Business leaders must step back and analyze their business processes to ensure they enable employees to do their best work while providing customers with the best possible experience. By streamlining these processes and eliminating repetitive tasks, companies can give employees the right tools they need to succeed and be happier in their jobs,” said Don Schuerman, CTO, Pegasystems.
The study also revealed several other interesting dynamics, including:
· Employees make the most mistakes on Tuesdays, which had 22 percent more errors per employee vs. Friday, the least error prone day of the week.
· Error rates are 50 percent higher when working in unstructured applications such as email, the application where the most errors occur.
· Workers multitasking between 30 applications or more in a single shift have a 28 percent higher error rate than those using fewer apps.